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So you've signed up for a CSM trip...
Here's an outline to help now that you've
registered. Would you like a printable version?
Click Here.
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- SECURE YOUR MISSION TRIP DATES
Contact the CSM Home Office to secure the dates for your mission
trip (deposit required). Plan at least 4 months ahead. For peak times
(spring break and July), register even earlier.
- SET A REGISTRATION PERIOD
Set a date as the registration deadline (at least six weeks prior
to your trip) and stick to it!
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HOLD AN INFORMATIONAL MEETING
- When? Within the first month of your registration period.
- For whom? Students and their parents.
- What should we cover? Trip details: purpose, dates, times, travel arrangements,
expectations, cost, fundraising, info on CSM (play the DVD), info on the particular
city you will serve in (see
City Info),
“fun day” or “night off ” info, etc.
- Be prepared for: Questions- especially regarding safety.
If you don’t have the answers, commit to finding them (contact CSM).
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WHAT WILL YOU EXPECT OF YOUR MISSION TEAM?
- Deposit – Students are less likely to back out when they've paid a deposit.
- Cost of the trip – To determine your total cost, see
Calculating the Cost.
- Monthly meetings – Prepare your group through Bible studies,
learn about the city you'll serve in and organize fundraising.
If your group has been scheduled to plan a children’s program, you can
spend this time preparing for it (see materials in the
Group Leader’s
section of the website).
- Serve Big – These 7 training
sessions (available through group leader login) are best utilized
when done within 9 weeks of your trip. You can modify these sessions to best fit
your group.
- Fundraising – If not all students can afford to pay
for the trip you will most likely need to do fundraisers. Allow students to serve
one another by requiring all to participate - whether they need the funds or not.
See our fundraising page for tips.
- ADVERTISE
- Make fliers (or use CSM’s promo material – www.csm.org/csmpromo.php).
- Make announcements – Show the CSM DVD.
- Testimonies – From prior participants.
- Written announcements – Church bulletin, website,etc.
- Email – Use mass emails to remind about sign ups.
- RECRUIT ADULT LEADERS
- You need one adult for every five students (1:5).
- They should register, just like your students.
- Look for these qualities: heart to serve, good example for
your students, strong faith/willingness to grow, has relationships with the
students, respects your leadership, willingness to follow rules and discipline
students, etc.
- Okay to have more adults than required.
- SCHEDULE A PREVISIT
- If you’ve never done a CSM trip to the city you have
signed up for, you need to schedule a previsit so you can experience
where your group will serve first-hand. It is also crucial for the CSM staff to learn
about your group so that they can best meet your specifc needs.
- Previsits for all summer trips should be completed by March 1,
if at all possible, but no later than May 1.
- Contact the city director at the site where you will serve before making any
travel plans. Email info@csm.org.
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- 3 MONTHS BEFORE YOUR TRIP
- Arrange to pay the first half of your remaining balance. The CSM Home Office
will remind you of this payment.
- Start the “Serve Big” training materials with your group.
- 6 WEEKS BEFORE YOUR TRIP
- If going to Toronto, notify Tara@csm.org with age range of your group to assist
appropriate site scheduling.
- ONE MONTH BEFORE YOUR TRIP
- Contact both the CSM Home Office and the CSM office in the city where you will
serve with your final numbers. Let them know the number of male and female
participants. The latest you can do this is 2 weeks before your trip.
- If there are any changes to your numbers after you’ve given your final
count, please contact both offices and let them know - even if it’s the
day you arrive!
- Make sure you have all required paperwork (Ex: Chicago and SF need proof that
each participant has had negative TB tests).
- 2 WEEKS BEFORE YOUR TRIP
- Arrange to pay the final balance of your trip. The CSM Home Office will remind you
of this payment.
- This is the latest you may decrease your group size without being financially
responsible for participants who do not attend.
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For questions regarding finances please contact:
CSM – Home Office
PO Box 900 Dana Point, CA 92629-0900
Info at csm.org
Office Phone: 949-248-8200
Fax: 949-248-7753
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